5 Tips to Stay Organized During the School Year
Although the start of the school year can feel like a ways off, the best time to prepare is when you actually have some time to do it. Rather than scramble during the start of the school year get a jump start with these tips to get organized:
1. Create an organized caseload list of your students. Include all information such as teacher’s names, parents’ names, emails, phone numbers, addresses, frequency and duration of therapy sessions. If you have all the information on one handy list it will make it much easier to contact the team members throughout the school year.
2. Check your caseload versus workload. It can be very difficult to stay organized if there is not enough hours in the day to complete your daily job. Try filling out this caseload/workload calculator to determine if your workload is appropriate. This calculator helps you to determine exactly how many minutes per week you are spending on different services including paperwork.
3. Use forms to streamline paperwork. It is much easier to stay on top of mounting paperwork with pre-made forms. No need to reinvent the wheel – Check out all these forms at https://www.yourtherapysource.com/formsdata.html to help manage school based therapy tasks.
4. Keep a calendar. The older I get the easier it is for me to forget everything! By keeping a calendar and to-do lists it helps me remember all the important things. Check out this Therapy Planner to get yourself started.
5. Leave time for paperwork. Don’t forget to schedule paperwork time into your schedule. Perhaps the last few minutes of a therapy session you can jot down a quick note. Use a voice recorder following each session that transmits to text for you. Make it routine so it does not pile up on you.
Bonus tip – If you are a traveling therapist from school to school, get an organizer for your trunk to keep all your supplies neat and tidy.
What is your favorite tip to stay organized?
Therapy Planner 2016-2017
By: Your Therapy Source Inc
This is an electronic document with all the materials to stay organized this school year starting July 2016 through June 2017. More pages added this year!
The planner includes the following:
General Information page
Caseload
Schedule
12 Full Page Monthly Calendars
12 Two Page Monthly Calendars
12 IEP Review/Eval/Screenings Monthly Reminder Pages
12 Attendance Records for each month
1 Daily To Do List
2 Weekly To Do Lists (print as many as you need for each week)
Lesson Planning Page
Consultation Notes
CEU Tracker
Communication Log
Progress Report Tracker
Evaluation Tracker
Notes (print as many as you need for the year)
All you need to do it print out the pages, punch holes and toss them in a binder. This planner will help you stay organized all year long.
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